10 Common Mistakes to avoid while filing GSTR

 Since the commencement of GST in 2017, taxpayers and tax practitioners have been committing some common errors that often result in heavy penalties and late payment fees. In this blog, we will be discussing some common errors made by taxpayers while filing GST returns, the penalties that follow after making such mistakes and how can a taxpayer avoid mistakes while filing GST returns.

1. Incorrect ITC claim and reversal

Input Tax Credit (ITC) is the amount by which the tax liability of a business can be reduced when making sales. As per the GST norms, booking and availing of ITC is subject to certain rules and conditions, and a taxpayer is required to report the correct value of input tax credit while filing GST returns. In case of claiming the incorrect value of ITC or claiming blocked credits under GST, the amount of difference needs to be paid along with the applicable interest in the following month’s return.

2. Non-Payment of GST in RCM

Under the Reverse Charge Mechanism (RCM), the chargeability of tax gets reversed from the seller to the buyer, i.e. the buyer of goods and services becomes liable to make payment of tax. There are certain types of businesses that are subject to RCM on certain supplies under GST. The supply service by goods transport agencies is one of the most common supplies in RCM, which must be made by the buyer. Moreover, the supplier need not make payment of GST on such supplies to avoid double payment of taxes.

3. Not mentioning Exempted Turnover in GST Returns.

Zero-rate supplies do not have any effect on the GST liability of the taxpayer. However, the same must be reported while filing a GST return. Every business registered under GST must report the exempted or Nil-rated sales in GSTR 3B and GSTR 1 since the non-disclosure of the same would be considered concealment of facts and shall be subject to penalties.

4. Availing of the Composition Scheme benefits without being eligible

The Composition Scheme under GST was introduced to provide relaxation to small taxpayers so that they can get rid of the complexities of filing GST. This scheme is applicable to taxpayers with a turnover of less than Rs.1.5 Cr. Availing the benefits of the composition scheme in case of ineligibility can lead to unplanned GST liabilities.

5. Paying tax under the wrong GST category

There is a list of different heads in GST, under which the tax report must be filed. However, taxpayers often make the mistake of furnishing GST liabilities or ITC under the wrong GST category. Moreover, at times the taxpayers make GST payments and interest under the wrong heads. Such mistakes while filing GST returns can lead to unfavorable cash flow and other calculation errors.

6. Not making GSTR-3B and GSTR-1 reconciliation

It is important for taxpayers to reconcile GSTR-3B with GSTR-1 on a monthly basis to ensure accuracy in return filing and avoid any mismatch in the filing process. Such mismatch of data while filing GSTR-3B and GSTR-1 can lead to revenue loss and notices from tax authorities and must be carefully assessed by the taxpayer.

7. Non-Filing of Final Return GSTR-10.

In case a registered business decides to surrender the GST number, it is mandatory to file a GSTR-10 final return. In case of not filing GSTR-10 on or before the specified due date, the taxpayer is allotted a time period of 15 days to file the final return. Failure to do the same results in the issuance of final cancellation orders with the details of tax payable and late fee.

8. TDS and TCS Credit Not claimed by Taxpayers

As per the provisions of GST, TDS/TCS credit received is provided for all taxpayers from whom tax has been deducted or collected at source by registered TDS deductors/TCS collectors respectively. After deduction/collection, all the deductors/collectors are required to file GSTR-7 or GSTR-8 respectively. The TDS is reflected in the Electronic Cash Ledger of the assessee and shall be used to pay the tax liabilities and RCM liability by the taxpayer. Such TDS/TCS needs to be deposited to the credit of the government and shall be claimable by the recipient henceforth.

9. Errors while uploading data invoice-wise in GSTR-1

GSTR-1 requires the taxpayer to make invoice-wise data of the outward supplies of the invoice data, invoice number, place of supply, rate of tax, and so on. However, taxpayers often make errors while reporting under GSTR-1 because of the vast amount of data that needs to be furnished, which may cause differences between GSTR-1 and GSTR-3B. As discussed previously, such mistakes can cause reconciliation errors between GSTR-1 and GSTR-3B, leading to tax penalties.

10. Categorizing zero-rated supplies as Nil-rated

Zero-rated supplies refer to the export supplies made to an SEZ by the taxpayer registered under GST. Nil-rated supplies, on the other hand, refer to the supply of goods and services, over which the tax rate is 0%. Taxpayers often confuse zero-rated supplies with Nil-rated supplies when filing returns. The taxpayer must not confuse zero-rated supplies with Nil-rated supplies while filing GST returns.

Tax Audit Form: 3CA, 3CB, 3CD, and 3CE

The Income Tax Act 1961 defines the audits of taxpayers under Section 44AB, whereby the applicability of tax auditing for professionals and businesses is stated. A CA inspects and verifies these accounts and prepares the audit reports, which are filed in forms 3CA, 3CB, 3CD, and 3CE.

The applicability, process, and penalties associated with the tax audit forms 3CA, 3CB, 3CD, and 3CE have been discussed in this blog.

Form 3CA

 3CA (Audit Annexure Form) is required to be enclosed with 3CD (Main Tax Audit Report) if the books of accounts of the assessee are required to be audited under any other law, such as Companies Act, 2013, including tax audit under the Income Tax Act,1961. This Form is applicable in the case of tax audits applicable on companies since companies are also required to furnish the statutory tax audit report under the Companies Act, 2013. Hereby, the assessee is applicable for TAX audit u/s 44AB of the Income Tax Act as well as the Companies Act.

3CA includes a summarized overview of the assessee’s personal information (such as the personal information of the chartered accountant and the assessee including the PAN details, and address). The date of the audit report, CA membership number, date of the balance sheet used to perform the audit, and highlights of the qualifications/ audit observations are found in the details associated with the Form 3CD.

Form 3CB

Form 3CB is required to be furnished by taxpayers carrying out business or professional activities, for whom, tax auditing is not mandated under any other law. As discussed above, only income tax audit is applicable under Section 44AB. Form 3CB is applicable for other than companies. Any individual/HUF, proprietorship entity, or partnership firm with an annual turnover exceeding from specified limit, and not mandated to get its accounts audited under any other law, is required to furnish form 3CB including the 3CD Report.

Besides Form 3CB, the taxpayer is required to Form 3CD which contains a detailed overview of all the prescribed particulars regarding tax auditing.

Form 3CD

The income tax audit Form 3CD is a detailed statement of particulars containing of 41 clauses, whereby all the details related to business and transactions, such as revenue, turnover, expenses, profits, asset-liability details, and so on are furnished by the taxpayer.

Form 3CE

Form 3CE is required to be furnished along with an annexure of particulars, by foreign companies and non-residents that receive a royalty for technical services provided and are mandated to get their books of accounts audited.

Specified Limit for Tax Audit

Due Date to file Income Tax Audit Forms: 3CA, 3CB, 3CD, and 3CE

An income tax audit report is required to be obtained by a taxpayer before 30th September or One month Prior to the due date of furnishing the return of the Income Under section 139(1) for the given assessment year, unless the due date has been extended as per the government guidelines.

Penalty for not filing Income Tax Audit Reports

In case of non-compliance to the income tax auditing regulations and not furnishing the tax audit forms 3CA, 3CB, 3CD, and 3CE, a minimum penalty of 0.5% can be imposed over the total sales, turnover, or gross receipts, which can further be raised up to ₹ 1,50,000 as per Section 271B. However, no penalty will be imposed if the taxpayer provides a relevant reason for not furnishing the income tax audit reports and not filing the tax audit forms 3CA, 3CB, 3CD, and 3CE.

What are Email Spam Filters and Why are they Necessary?

 Have spam emails ever cluttered your inbox? We know the answer is most likely a yes, since junk mails are not rare to sight. These junk emails are bearable unless they start getting into your daily activities and disrupting your workflow. This puts forth the question,

How to stop spam emails?

A recent study shows that one in every 6 emails is spam. Now imagine manually filtering out these spam emails out of your mailbox, sounds like a task, doesn’t it? To the relief of users, most email hosting services are equipped with email spam filters that keep the user’s inbox free from junk emails.

What is an email spam filter?

Ever witnessed that one junk folder in your email hosting server where most of the spam mails end up? Well, all thanks to an email spam filter, users can avoid spam emails from getting into inboxes. But what is an email spam filter?

An email spam filter is a tool used in email hosting software that churns out unsolicited, unwanted, and virus-infested emails and keeps such emails off of the user’s inbox. This protects the user from any potential cyber threat and facilitates smooth communications and workflow.

How does the email spam filter work?

Now the next important questions are how do email spam filters work? And what triggers the email spam filter?

The answer to these questions, however, is not that apparent. Email spam filters work on certain defined rules which can be different for different spam filters and email hosting servers. Broadly, these spam filters look for common trigger words and evaluate emails on different algorithms before bifurcating the important emails and the spam emails.

For a better comprehension of how email spam filters work, it’s important to understand the different types and categories of email filters.

What are the different categories of email spam filters?

Based on where they exist in the emailing process, email spam filters can be divided into three broad categories,

Gateway spam filter: A gateway email spam filter is typically physical hardware that is located behind the firewall of a network in an on-premise server rather than being stored in the cloud. This mail sets up a security gate on the network, prohibiting malicious and spam emails from entering the email server.

Hosted spam filters: A hosted email spam filter is based on the cloud, unlike the gateway email spam filter. This email spam filter works similarly to the gateway spam filter, stopping spam emails from getting into the system network.

A major point of difference between a hosted spam filter and a gateway spam filter is that the hosted filter, as against the gateway filter, is hosted by a third party and allows the benefit of quick updates and the latest technology without additional effort.

Desktop spam filters: Desktop email spam filters are installed locally on the computer, generally by the user and facilitate easy configuration, and are custom to the user’s needs.

What are the types of email spam filters?

Based on the working standards, email spam filters can be categorized into five types,

Content Filter: The content email spam filter looks for trigger words and information that is commonly used in junk emails. By evaluating the words and language used in the body and subject line of the email, a content email spam filter pushes out potential spam emails from the user’s inbox and sends them to the junk folder.

Blacklist Filter: Blacklist filters work by filtering out the emails on the basis of the sender’s reputation and domain used. For a sender who has been marked spam by multiple users, the blacklist emails spam filter will prohibit the emails sent by such a sender from getting into the inbox of users. Individuals and organizations can also use their own blacklists to avoid wasteful and malicious emails.

Header Filter: Header email spam filters use Internet Protocol (IP) addresses to evaluate the source of the email and filter out any suspicious email addresses. This filter assesses e-mail headers for the information in the header about the recipient, sender, and subject fields displayed by the email browsers.

Rule-Based Filter: In the case of a rule-based spam filter, the users can define custom rules and standards, non-adherence to which can send the emails straight into the spam box. This way, the users can filter out and protect their inboxes from targeted emails and senders.

Language Filter: A language email spam filter simply filters out the emails that are not in the language of the user and keeps the emails from other regions off the user’s inbox.

Why do you need an email spam filter?

An email spam filter is a necessity for every individual and organization operating emailing activities on a regular base. An average person roughly receives 100-120 emails a day, out of which an average of 80% of emails are spam. At its very root, keeping your communications flow smooth requires a reliable email spam filter.

Digging deeper into this topic, let’s discuss the reasons that make email spam filters an absolute necessity.

Security

Out of all the emails received by an individual throughout the day, the possibility of a phishing attack or cyber threat is never zero. With the benefits of email spam filters, the security risk can be reduced since the user gets in hand the emails that have gone through various spam checks. Moreover, these email spam filters throw out malware, malicious, and virus-infested emails and protect user security.

Time-Saving

Let us go back to the emailing stats we discussed at the beginning of this section. Having to filter out the 20% important emails out of the average 80% clutter does seem time-consuming. This can be of greater concern if these stats are put into an organization’s emailing communications. By filtering out the important emails and sending to the spam box the junk emails, an email spam filter saves time for the user and keeps the business communications going by streamlining the user inbox.

Increased Productivity

Along the lines of the time-saving benefit of email spam filters, these tools facilitate increased productivity of the user by keeping away unwanted emails. As mentioned in the types of email spam filters, in certain cases the users can set up standards for email spam division. By keeping away the emails that might distract or waste the time of the employees, these email spam filters can keep the inbox of employees clean and facilitate increased productivity.

Get 100% spam protection with WeMail

Now that you know the working of the email spam filter and its need for email operations, now the big question is, what is the best email spam filter?

Start with asking yourself what you seek in an email spam filter. Most likely, security, effectiveness, and cost efficiency will be a part of your list in addition to various other features. So where can you find a tool that is equipped with all these advanced email spam protection features?

WeMail is the answer. With advanced spam protection tools, WeMail by Webtel is a reliable solution for the spam protection requirements of your organization. Discussed below are the key features of WeMail’s advanced spam protection tool,

Inbox Security: By enabling automated incident response, WeMail’s anti-spam tool eliminates the efforts of investigating and removing target phishing attacks.

Threat Intelligence: Smart and integrated spam protection tool filters out unique IP addresses, phishing, and malware cyber threats in a secure and timely manner.

Threat Detection: Web threat detection engines offered by WeMail are easily integrated into the security of the server and keep the user’s inbox spam free.

Spam Check: The advanced spam detection tools of WeMail filter out spam mails with the assistance of 11 specific filters such as domain key check, DKIM record check, reserve DNS evaluation, SPF check, and so on.

RBL Check: RBL or DNS-based blacklist is an anti-spam tool that checks the servers' IP addresses against real-time blacklists. WeMail makes use of 27 RBL filters to keep junk mail out from the user’s inbox based on the sender’s domain or IP blacklist detected.

Greylist Filters: With the use of 1253 greylisting filters, WeMail protects the user from any possible spam emails and phishing attacks.

Virus Quarantine and Spam Quarantine: Quarantine refers to isolating virus and spam-infested emails in a separate storage area and prevent it from contaminating other files. WeMail’s integrated anti-spam features make use of virus and spam quarantine to avoid exposure to corrupted emails.

In addition to advanced spam protection, WeMail by Webtel offers an array of smart features custom build to facilitate business emailing processes. Listed below are the prime features offered by WeMail,

Privacy: WeMail keeps the email data privacy of users protected with the help of advanced tools and features, making WeMail a reliable email hosting solution.

Accessibility: WeMail ensures seamless synchronization of multiple business email ids, over all devices, hence making accessibility easy.

Branding: By providing a customized email domain address, WeMail enhances your business brand image and elevates your business communications.

E-Signature Laws in India | Everything you need to know

Digitalization in India is taking over the traditional business environment by storm, causing India to shift towards a paperless economy by enhancing its digital infrastructure. Through automation and digitalization of business operations, e-signing in India is becoming the method of choice to authorize and approve documents and transactions. However, e-signing laws in India dictate the validity, functionality, and usage of e-signatures.

What are e-signatures?

E-signatures are the digital, or electronic version of the conventional ink and paper signatures, which indicate the intent of an individual, organization, or authority to agree to the contents of a document, contract, transaction, or administrative data. E-signatures in India are bound by a set of laws for the e-signing processes of businesses.

What are the laws for e-signing in India?

E-signatures in India are governed by :

• Information Technology Act, 2000 (ITA)
• Indian Contract Act of 1872 (ICA)
• Electronic Signature or Electronic Authentication Technique and Procedure Rules, 2015 (ESEATPR)
• Indian Stamp Act, 1899, and the relevant state stamp acts.

These e-signing laws form the basis for all electronic signing activities.

Primarily, the Information Technology Act, 2000 (ITA) is the governing law for e-signing in India. The ITA sets basic benchmarks for the rules of e-signing to be followed.

What are the types of e-signature in India?

• E-signatures that combine an Aadhaar with an eKYC service

With the use of an online integrated e-signature service with an application service provider (ASP), anyuser with an Aadhaar ID can make use of secure digital signing in India through a mobile or web app interface.

This app interface can be used for online e-signing in India for any document by means of authentication of their identity using eKYC services.

• Digital signatures that are generated by an asymmetric crypto-system and hash function

An 'asymmetric crypto system' provides a secure pair of keys (a public key and a private key), which can be used to verify and create an e-signature in India. Here the user obtains an electronic signature from a certifying authority in the form of a digital signing certificate that includes the name of the user, public key, the expiration date of the certificate, and other relevant information.

What are the requirements for the reliability of e-signatures?

As per the IT Act, to be considered valid, the e-signatures in India must satisfy the following conditions,

• The e-signing laws in India state that e-signatures must be linked to the person signing the document in the form of a government-issued digital ID.
• The signer must have complete control over the data used in the generation of the electronic signature by directly affixing their e-signatures to the document.
• As given in the e-signing laws in India, any alterations to the affixed e-signature must be detectable after the e-signing by the use of a tamper-evident seal.
• There should be an audit trail describing the steps taken in the electronic signing process.
• As per the e-signing laws in India, the digital signature certificate must be issued by a Certifying Authority (CA), as recognized by the Controller of Certifying Authorities (CCA).

When can you not use an electronic signature?

As given in the IT Act 2000, e-signatures in India cannot be used in all classes of documents and there are specific cases that require the use of conventional wet/physical signatures. Listed below are the cases in which laws of e-signatures are considered invalid,

• In the case of any contract for the sale of immovable property in India or any contract, interest, or conveyance in such property, e-signing laws cease to exist and wet signs are to be considered valid.
• As stated under the laws for e-signing in India, in the case of power of attorney as per Section 1A of the Powers of Attorney Act, 1882, electronic signatures cannot be used.
• A will and/or testament disposition as per Section 2(h) of the Indian Succession Act, 1925 cannot be authorized using e-signatures as per the e-signing rules.
• E-signatures cannot be used in the case of a negotiable instrument such as a promissory note or bills of exchange other than a cheque, as per Section 13 of the Negotiable Instruments Act, 1881.
• A trust deed as per Section 3 of the Indian Trusts Act, 1882 must not be signed using electronic signatures as per the e-signing laws in India.

When can e-signatures be revoked?

The e-signing laws in India state that, under certain conditions, the CA can revoke the digital signature certificate, deeming the use of DSC invalid.

• The e-signing rules mention that an electronic signature can be revoked at the request of the e-signer to revoke the DSC.
• In the case of insanity or death of the e-signer, the e-signatures can be revoked.
• At the time of winding-up, dissolution, or insolvency of the company, electronic signatures will be revoked.
• Electronic signatures can also be revoked in the case of misrepresentation, falsification, or hiding of facts on the part of the e-signer.
• Inability to fulfill the requirement for the issue of DSC.

 How to know if your e-signatures are valid?

e-signatures will be considered invalid in the following cases,

• The DSC has not been issued by a Certifying Authority (CA).
• The subscriber in the list has not accepted the DSC.
• The certificate has been suspended, revoked, or canceled.

Web-e-Sign for all your e-signing requirements

Fulfilling all the statutory and compliance requirements of digital signing is definitely not an easy job. The task, however, doesn't end with acquiring e-signatures that follow all the e-signing laws in India, integrating the e-signatures into your work processes in a fast and secure manner, requires a smart e-signing solution.

But what is the best e-signing solution for your business?

Web-e-sign is the solution that you have been looking for to resolve all your e-signing problems and follow all the e-signing rules.

What is Web-e-Sign?

Web-e-Sign is the e-signing solution for your business that ensures automated bulk digital signing with an advanced and seamless integration that helps you meet all your business requirements and comply with all the e-signing rules.

What makes Web-e-Sign better?

Web-e-sign is a smart e-signing solution by Webtel that offers a pool of features, making it the best e-signing solution for your business. Discussed below are some of the key features that make web-e-sign the best e-signing solution for you.

• Web interface with logs and reports: Web-e-Sign offers a web interface to track all activities like batch time schedules, log sheets, mail settings, etc.
• Signing Facilities with Collaboration: With the help of Web-e-Sign by Webtel, you can align multiple authorized signatories for affixing their digital signatures on documents.
• Signing with auto intelligence: Web-e-Sign facilitates one-time settings for the configuration and scheduling of documents for signing and adds automation to the signing process.
• The perfect solution even for non-ERP users: Even a non-ERP user can use Web-e-Sign by manually affixing a digital signature to various documents.
• ERP integration through API/T-Code: Seamless integration with any ERP through API and T-Code mode. All assistance is given from API/T-Code documentation to the implementation process.
• Sending signed documents: Web-e-Sign helps to email the signed pdf documents to the requisite department e.g. appointment letters etc. can be e-mailed to the HR department and invoices to the accounts department.
• Enhanced security with anti-tampering of signature: With Web-e-Sign you get enhanced security where all activities on a document are tracked, time-stamped, and free from tampering/ manipulation/ alteration.
• Document signer certificate: We provide a document signer certificate issued in the name of the organization which is issued by the Controller of Certifying Authorities (CCA) for server-level signature (Integrated Signature Solution).

Benefits of Business Email Hosting vs. Free Email hosting | Which One You Should Choose?

Email services baseline a vast proportion of internal and external business communications, making it a necessity for organizations to strengthen their emailing processes. To back the email operations, however, the benefits of business email hosting service are utilized as a means of organizational communication and brand enhancement tool.

But what is a business email hosting solution and what makes it different from a free email hosting service like Google or Yahoo? Before answering these questions, it is important to get clarity on the meaning of email hosting services,

What is email hosting?

 An email hosting solution is an Internet or web-based hosting service that rents out and operates email servers and provides a centralized location for communications, data storage, sharing, and operation services for both individual and professional use.

However, the requirements of an organization for a business email hosting solution are different from the email hosting requirements for personal use. To fulfill these additional requirements, organizations opt for an emailing solution packed with features that are custom-made to fit business needs in the form of a business email hosting solution.

What is business email hosting?

A business email hosting service is a premium version of the email hosting services availed by individuals. Apart from the features provided by an email hosting solution, the benefits of a business email hosting service are many, such as a custom domain address, added storage, privacy, and cyber security tools.

How is business email hosting different from free email hosting?

As mentioned above, a business email hosting solution provides an additional set of features as opposed to a free email hosting service provider, but what are the main points of difference, and how do these added benefits of business email hosting solutions favor the organizations?

• Branding

Free email hosting solution: A free email hosting service provider might be the root cause of the decline in your brand value, owing to the third-party email domain address associated with it. This free email domain address takes away the professional image of your business and causes a decline in the brand value of your organization.

Business email hosting solution: A prime benefit of business email hosting solutions, on the other hand, is that it provides a custom email domain address to the users. This custom business email domain contributes to the branding process of your organization and elevates the brand identity by adding a sense of personalization and professional outlook to the email address of your brand.

• Accessibility

Free email hosting solution: The free email hosting solution restricts user accessibility by setting up a limit for device synchronization and integration of email accounts. This not only affects work flexibility but also makes business continuity and communication a challenge.

Business email hosting solution: Contradictory to free email hosting, the benefits of a business email hosting service allow seamless integration of email accounts over multiple devices and centralized user control, making accessibility effortless and enabling work flexibility.

• Security

Free email hosting solution: Opting for a free email hosting solution means risking your data privacy and security in exchange for free email hosting services. Your free email hosting solution provider might not be able to offer the necessary virus protection and anti-spam tools.

Business email hosting solution: As against a free email hosting solution, business email hosting saves you from the constant worries of cyber threats and privacy breaches by offering advanced anti-virus, and anti-spam tools along with complete protection from cyber hacks, malware, and any other online threat.

What are the benefits of business email hosting?

A business email hosting solution provides a range of features to smoothen up the business communication processes and increase business productivity. Listed below are the key benefits of business email hosting solutions,

• Accessibility: A business email hosting solution provides seamless integration of email accounts over multiple devices along with easy synchronization for increased accessibility. Additionally, a user-friendly and centralized dashboard offered by a business email hosting solution makes the communication task easy for the organization.
• Privacy: Data privacy and control are the necessities of any business. To aid the privacy concerns of a business, one of the benefits of a business email hosting solution is that it adds to the data privacy and admin control with the help of data encryption and advanced privacy protection tools. Moreover, the advanced anti-spam tools ensure that your inbox stays protected from spam emails.
• Security: A major challenge faced by organizations is the protection of email accounts from potential cyber threats and data thefts. With the benefits of business email hosting solutions, account security is ensured as the solution providers have to undergo multiple standard checks and equip the servers with updated cyber security tools in accordance with the set standards.
• Branding: A key advantage of business email hosting solutions is that it enhances the brand value and refines the brand-building process of a business by means of a custom email domain. This custom email domain emits a professional image of the brand and contributes to the organization in its overall business progress.
• Communication: Lastly, the main function of an email hosting solution is to assist in business communications and connections. With the benefits of a business email hosting solution, the organization can enjoy a smooth flow of communications with additional storage features, and email filter options.

How to choose the best email hosting solution for your business?

The right business email hosting solution provider can step up your branding process and boost your business communications. The choice of an email hosting solution provider can be a tough decision, but to make the hunt easy, you can start by finding answers to the given questions,

• Is your email hosting service provider offering the features you need?

You know the needs and requirements of your business better than anyone else. Start by listing down the features you need in a business email hosting solution, and compare them with the features being offered by the email hosting solution provider. With the provided features, if you’re able to achieve the objectives of your email operations, then the business email hosting solution provider might be the right fit for you.

• Does your email hosting solution provider maintain the privacy and security of your business data?

If an email hosting solution provider is putting you in a position of constant fret regarding the privacy and security of your business email account then it is ideally not the email solution you should go for. The right email hosting solution provider offers complete protection to users against malware, spam, viruses, and any other cyber threat.

• Are you paying the right price for email hosting services?

Market comparison is the solution here. If your email hosting service provider is offering the required set of features and protection at the right pricing option, then only, it will be considered the best email hosting service provider for your business.

What is the best business email hosting solution for your business?

Not able to find the right email hosting solution for your business with the features you need? We have the solution that can revolutionize the emailing processes of your business with WeMail, the best email hosting solution for your business.

But what makes WeMail better?

WeMail by Webtel is loaded with all the features that one can look for in a business email hosting solution provider. With easy accessibility, advanced security, centralized control, and privacy protection starting at an economical price, WeMail is the business email hosting solution that your brand needs.

Conclusion

The emailing processes of your business require the right set of features to be able to achieve the desired goals, and a free email hosting solution provider might not be favoring your business in accomplishing the same. With the list of benefits such as accessibility, security, and branding, a business email hosting service is the solution to all business emailing challenges.

But the task of finding the best email hosting solution provider is not easy. Hence, one should consider certain criteria such as price, features, and security, before making the choice of a business email hosting solution provider. To help out in the hunt for the best business email hosting solution provider, WeMail is the solution that your business with all the features you’ve been looking for at competitive pricing options.

Benefits of Automated e-Signing | Why Modern Day Businesses are Switching to Automated e-Signing

The business processes and activities expand with the growth and development of the organization, and keeping up the pace of these activities becomes necessary. In such a situation, having to invest time and effort in bulk-signing and uploading documents slows down business activities. These reasons have made everyone realize why automated e-signing is necessary for business organizations in 2022.

What is automated electronic signing?

E-signatures are the digital, or electronic version of the conventional ink and paper signatures, which indicate the intent of an individual, organization, or authority to agree to the contents of a document, contract, transaction, or administrative data.

In simple words, a digital signature is an electronic form of authorization, approval, or intent that usually follows certain identity verification and security standards.

What are the 3 types of e-signing?

The automated e-signatures can be broadly categorized into 3 types,

1. Simple electronic signature (SES)

A simple electronic signature is defined as the data in electronic form which is attached to or logically associated with other data in electronic form and which is used by the signatory to sign. Thus, a scanned hand-written signature, an electronically typed name, or any such signature, authentication, or approval will be a part of a simple electronic signature.

2. Advanced electronic signature (AES)

Advanced electronic signatures, unlike simple electronic signatures, are subject to identity verification and security requirements. These e-signatures are based on certificates that uniquely identify the signer of the electronic document.

3. Qualified electronic signature (QES)

Qualified electronic signatures are a level-up of advanced electronic signatures with added security requirements. These digital signatures require a certificate-based public key, issued with proper technological means, and prior identification of the signatory by an audited entity.

What are the benefits of automated e-signing?

Automated e-signing is transitioning into the means of document authorization and bulk-signing for organizations, mainly owing to the various benefits of digital signing. Listed below are the key benefits of automated e-signing and how organizations can adopt these advantages to smoothen up their bulk signing processes,

1. Time-Saving and Automation

The task of bulk-signing documents manually can be overburdening and time-consuming. However, with the benefits of e-signing, you can reduce the lengthy procedures of manual signing and uploading documents by means of automation. This makes the task of bulk signing quick and assists in catching up with the increasing organizational requirements.

2. Security and Legal Recognition

Maintaining the security and privacy of data is a top priority for any organization. Digital signing ensures complete identity verification and saves the user documents from tampering, alterations, and manipulations. Moreover, digital signatures are legally recognized by the government as a measure of authorization, authentication, and verification of documents.

3. Flexibility and Mobility

Besides time-saving and automation, e-signing allows flexibility and mobility in work operations since the job can be performed anytime, irrespective of the location. By eliminating the need for physical interaction, digital signing allows users to collaborate virtually and perform the task of bulk e-signing remotely.

4. Accuracy

Manual tasks and procedures are subject to errors and inaccuracies. With the benefits of digital signing, the document verification process can be automated, ensuring accuracy in the procedure. Additionally, e-signing offers features that ensure the security of the individual or the organization.

5. Paperless Workflow

Saving you from the hassle of printing documents and maintaining files, e-signing helps your organization to go paperless with its operations, making it an environmentally friendly option. Additionally, through the benefits of digital signing, all the user documents can be stored at a centralized location, and document sharing can be done seamlessly.

What major business challenges does e-signing rectify?

Challenges are a part of the business cycle, but letting these challenges affect the functioning of business activities is never the solution. To get an answer to why your business needs e-signing, it is important to find an answer to the given questions.

1. Is the manual bulk-signing process limiting the flow of your business activities?

Manual signing can take up a significant amount of time, and slow down your business flow. Moreover, in remote work conditions, the inability to collaborate can hurdle business activities. As a solution to this, automated e-signing makes the process of bulk signing quick and secure, assisting in the continuity of activities.

2. Are your signatures safe from tampering, manipulation, alteration, or similar security threats?

Manual signatures are subject to security threats and fraudulent activities. Digital signatures, however, are comprised of certain security standards, certifications, and identity verification protocols, making them the solution for bulk signing requirements of an organization.

3. Are your manual signatures universally accepted?

Your manual signatures might work for internal operations and under certain conditions, for external uses, but these signatures might not be universally acceptable and legally recognized.

As per the guidelines of the Ministry of Corporate Affairs, all filings done by the companies/LLPs under the MCA21 e-Governance program are required to be filed using Digital Signatures by the person authorized to sign the documents. Hence, digital signatures are important for the organization from a legal standpoint.

How are businesses adapting the benefits of e-signing to their daily processes?

Taking into consideration the various benefits of e-signing and the challenges that an organization can solve with the help of digital signatures, a majority of organizations are adopting the benefits of e-signing and shifting towards automated electronic signing.

Listed below are some of the major business organizations that transformed their business processes with the help of automated e-signing of Web-e-Sign, a smart e-signing solution by Webtel.

1. Panasonic Holdings Corporation

Being one of the largest global consumer electronics manufacturers with a substantial market share in India, Panasonic surely has a fair share of documents, forms, and invoices to be authorized. The brand went on a search mission to find a digital signing solution to meet its compliance requirements but ended up facing accuracy and reliability issues. Searching the market but unable to find their ideal bulk e-signing solution, Panasonic approached Webtel for assistance.

On getting satisfactory results from the software and complete assistance from our team, Panasonic stopped their search at Web-e-Sign and incorporated the software into all their bulk e-signing requirements.

2. Imperial Auto Industries

Having started its journey as an automobile equipment manufacturer back in 1966, Imperial Auto Industries is the largest integrated manufacturer and assembler of fluid transmission products in India.

Being an active user of Webtel ERP solution and satisfied with our services, the Imperial Auto team approached us to seek a solution for their bulk e-signing requirement without searching elsewhere. Our team assisted them with the installation of the software, which in turn made the functioning of their management processes a lot easier.

3. Vectus Industries Ltd

With a nationwide presence and over 30 years of experience, Vectus Industries Ltd is one of the leading water tank manufacturers in India. Having a significant presence in the industry, there are times when the company has to face certain hardships in terms of authentication and approval of all the documents and receipts. Manually signing off these documents is not a feasible option, so the management team of Vectus approached Webtel for Web-e-sign as a bulk e-signing solution.

Vectus Industries, impressed by the performance and services of Webtel, made another significant addition to our list of satisfied clients.

How can you transform your business with the benefits of e-signing?

It is evident how automated digital signatures are a necessity for organizations and how businesses can transform their business processes with the benefits of e-signing. The challenge is to find the best e-signing solution for your business that integrates smoothly with your business processes and fits the requirements of your business.

Web-e-Sign by Webtel is the solution you need to fulfill all your bulk e-signing requirements. With the help of smart features like collaboration advantage, auto intelligence, web interface, log reports, seamless ERP integration, and enhanced security tools, Web-e-Sign aligns perfectly with all your business software and resources, making the process of bulk e-signing quick and secure.

Conclusion

E-signing is essential for your business to back its bulk-signing requirements, facilitate a smooth flow of business activities, and help you fulfill your statutory requirements. As a measure to enable hassle-free and seamless bulk signing, an automated digital signing solution is required.

Web-e-Sign is a bulk e-signing solution by Webtel that makes the digital signing process easy for your organization. With the help of smart accessibility and security features, Web-e-Sign stands as the best digital signing solution for businesses that want hassle-free business processes.