Benefits of Business Email Hosting vs. Free Email hosting | Which One You Should Choose?

Email services baseline a vast proportion of internal and external business communications, making it a necessity for organizations to strengthen their emailing processes. To back the email operations, however, the benefits of business email hosting service are utilized as a means of organizational communication and brand enhancement tool.

But what is a business email hosting solution and what makes it different from a free email hosting service like Google or Yahoo? Before answering these questions, it is important to get clarity on the meaning of email hosting services,

What is email hosting?

 An email hosting solution is an Internet or web-based hosting service that rents out and operates email servers and provides a centralized location for communications, data storage, sharing, and operation services for both individual and professional use.

However, the requirements of an organization for a business email hosting solution are different from the email hosting requirements for personal use. To fulfill these additional requirements, organizations opt for an emailing solution packed with features that are custom-made to fit business needs in the form of a business email hosting solution.

What is business email hosting?

A business email hosting service is a premium version of the email hosting services availed by individuals. Apart from the features provided by an email hosting solution, the benefits of a business email hosting service are many, such as a custom domain address, added storage, privacy, and cyber security tools.

How is business email hosting different from free email hosting?

As mentioned above, a business email hosting solution provides an additional set of features as opposed to a free email hosting service provider, but what are the main points of difference, and how do these added benefits of business email hosting solutions favor the organizations?

• Branding

Free email hosting solution: A free email hosting service provider might be the root cause of the decline in your brand value, owing to the third-party email domain address associated with it. This free email domain address takes away the professional image of your business and causes a decline in the brand value of your organization.

Business email hosting solution: A prime benefit of business email hosting solutions, on the other hand, is that it provides a custom email domain address to the users. This custom business email domain contributes to the branding process of your organization and elevates the brand identity by adding a sense of personalization and professional outlook to the email address of your brand.

• Accessibility

Free email hosting solution: The free email hosting solution restricts user accessibility by setting up a limit for device synchronization and integration of email accounts. This not only affects work flexibility but also makes business continuity and communication a challenge.

Business email hosting solution: Contradictory to free email hosting, the benefits of a business email hosting service allow seamless integration of email accounts over multiple devices and centralized user control, making accessibility effortless and enabling work flexibility.

• Security

Free email hosting solution: Opting for a free email hosting solution means risking your data privacy and security in exchange for free email hosting services. Your free email hosting solution provider might not be able to offer the necessary virus protection and anti-spam tools.

Business email hosting solution: As against a free email hosting solution, business email hosting saves you from the constant worries of cyber threats and privacy breaches by offering advanced anti-virus, and anti-spam tools along with complete protection from cyber hacks, malware, and any other online threat.

What are the benefits of business email hosting?

A business email hosting solution provides a range of features to smoothen up the business communication processes and increase business productivity. Listed below are the key benefits of business email hosting solutions,

• Accessibility: A business email hosting solution provides seamless integration of email accounts over multiple devices along with easy synchronization for increased accessibility. Additionally, a user-friendly and centralized dashboard offered by a business email hosting solution makes the communication task easy for the organization.
• Privacy: Data privacy and control are the necessities of any business. To aid the privacy concerns of a business, one of the benefits of a business email hosting solution is that it adds to the data privacy and admin control with the help of data encryption and advanced privacy protection tools. Moreover, the advanced anti-spam tools ensure that your inbox stays protected from spam emails.
• Security: A major challenge faced by organizations is the protection of email accounts from potential cyber threats and data thefts. With the benefits of business email hosting solutions, account security is ensured as the solution providers have to undergo multiple standard checks and equip the servers with updated cyber security tools in accordance with the set standards.
• Branding: A key advantage of business email hosting solutions is that it enhances the brand value and refines the brand-building process of a business by means of a custom email domain. This custom email domain emits a professional image of the brand and contributes to the organization in its overall business progress.
• Communication: Lastly, the main function of an email hosting solution is to assist in business communications and connections. With the benefits of a business email hosting solution, the organization can enjoy a smooth flow of communications with additional storage features, and email filter options.

How to choose the best email hosting solution for your business?

The right business email hosting solution provider can step up your branding process and boost your business communications. The choice of an email hosting solution provider can be a tough decision, but to make the hunt easy, you can start by finding answers to the given questions,

• Is your email hosting service provider offering the features you need?

You know the needs and requirements of your business better than anyone else. Start by listing down the features you need in a business email hosting solution, and compare them with the features being offered by the email hosting solution provider. With the provided features, if you’re able to achieve the objectives of your email operations, then the business email hosting solution provider might be the right fit for you.

• Does your email hosting solution provider maintain the privacy and security of your business data?

If an email hosting solution provider is putting you in a position of constant fret regarding the privacy and security of your business email account then it is ideally not the email solution you should go for. The right email hosting solution provider offers complete protection to users against malware, spam, viruses, and any other cyber threat.

• Are you paying the right price for email hosting services?

Market comparison is the solution here. If your email hosting service provider is offering the required set of features and protection at the right pricing option, then only, it will be considered the best email hosting service provider for your business.

What is the best business email hosting solution for your business?

Not able to find the right email hosting solution for your business with the features you need? We have the solution that can revolutionize the emailing processes of your business with WeMail, the best email hosting solution for your business.

But what makes WeMail better?

WeMail by Webtel is loaded with all the features that one can look for in a business email hosting solution provider. With easy accessibility, advanced security, centralized control, and privacy protection starting at an economical price, WeMail is the business email hosting solution that your brand needs.

Conclusion

The emailing processes of your business require the right set of features to be able to achieve the desired goals, and a free email hosting solution provider might not be favoring your business in accomplishing the same. With the list of benefits such as accessibility, security, and branding, a business email hosting service is the solution to all business emailing challenges.

But the task of finding the best email hosting solution provider is not easy. Hence, one should consider certain criteria such as price, features, and security, before making the choice of a business email hosting solution provider. To help out in the hunt for the best business email hosting solution provider, WeMail is the solution that your business with all the features you’ve been looking for at competitive pricing options.

Benefits of Automated e-Signing | Why Modern Day Businesses are Switching to Automated e-Signing

The business processes and activities expand with the growth and development of the organization, and keeping up the pace of these activities becomes necessary. In such a situation, having to invest time and effort in bulk-signing and uploading documents slows down business activities. These reasons have made everyone realize why automated e-signing is necessary for business organizations in 2022.

What is automated electronic signing?

E-signatures are the digital, or electronic version of the conventional ink and paper signatures, which indicate the intent of an individual, organization, or authority to agree to the contents of a document, contract, transaction, or administrative data.

In simple words, a digital signature is an electronic form of authorization, approval, or intent that usually follows certain identity verification and security standards.

What are the 3 types of e-signing?

The automated e-signatures can be broadly categorized into 3 types,

1. Simple electronic signature (SES)

A simple electronic signature is defined as the data in electronic form which is attached to or logically associated with other data in electronic form and which is used by the signatory to sign. Thus, a scanned hand-written signature, an electronically typed name, or any such signature, authentication, or approval will be a part of a simple electronic signature.

2. Advanced electronic signature (AES)

Advanced electronic signatures, unlike simple electronic signatures, are subject to identity verification and security requirements. These e-signatures are based on certificates that uniquely identify the signer of the electronic document.

3. Qualified electronic signature (QES)

Qualified electronic signatures are a level-up of advanced electronic signatures with added security requirements. These digital signatures require a certificate-based public key, issued with proper technological means, and prior identification of the signatory by an audited entity.

What are the benefits of automated e-signing?

Automated e-signing is transitioning into the means of document authorization and bulk-signing for organizations, mainly owing to the various benefits of digital signing. Listed below are the key benefits of automated e-signing and how organizations can adopt these advantages to smoothen up their bulk signing processes,

1. Time-Saving and Automation

The task of bulk-signing documents manually can be overburdening and time-consuming. However, with the benefits of e-signing, you can reduce the lengthy procedures of manual signing and uploading documents by means of automation. This makes the task of bulk signing quick and assists in catching up with the increasing organizational requirements.

2. Security and Legal Recognition

Maintaining the security and privacy of data is a top priority for any organization. Digital signing ensures complete identity verification and saves the user documents from tampering, alterations, and manipulations. Moreover, digital signatures are legally recognized by the government as a measure of authorization, authentication, and verification of documents.

3. Flexibility and Mobility

Besides time-saving and automation, e-signing allows flexibility and mobility in work operations since the job can be performed anytime, irrespective of the location. By eliminating the need for physical interaction, digital signing allows users to collaborate virtually and perform the task of bulk e-signing remotely.

4. Accuracy

Manual tasks and procedures are subject to errors and inaccuracies. With the benefits of digital signing, the document verification process can be automated, ensuring accuracy in the procedure. Additionally, e-signing offers features that ensure the security of the individual or the organization.

5. Paperless Workflow

Saving you from the hassle of printing documents and maintaining files, e-signing helps your organization to go paperless with its operations, making it an environmentally friendly option. Additionally, through the benefits of digital signing, all the user documents can be stored at a centralized location, and document sharing can be done seamlessly.

What major business challenges does e-signing rectify?

Challenges are a part of the business cycle, but letting these challenges affect the functioning of business activities is never the solution. To get an answer to why your business needs e-signing, it is important to find an answer to the given questions.

1. Is the manual bulk-signing process limiting the flow of your business activities?

Manual signing can take up a significant amount of time, and slow down your business flow. Moreover, in remote work conditions, the inability to collaborate can hurdle business activities. As a solution to this, automated e-signing makes the process of bulk signing quick and secure, assisting in the continuity of activities.

2. Are your signatures safe from tampering, manipulation, alteration, or similar security threats?

Manual signatures are subject to security threats and fraudulent activities. Digital signatures, however, are comprised of certain security standards, certifications, and identity verification protocols, making them the solution for bulk signing requirements of an organization.

3. Are your manual signatures universally accepted?

Your manual signatures might work for internal operations and under certain conditions, for external uses, but these signatures might not be universally acceptable and legally recognized.

As per the guidelines of the Ministry of Corporate Affairs, all filings done by the companies/LLPs under the MCA21 e-Governance program are required to be filed using Digital Signatures by the person authorized to sign the documents. Hence, digital signatures are important for the organization from a legal standpoint.

How are businesses adapting the benefits of e-signing to their daily processes?

Taking into consideration the various benefits of e-signing and the challenges that an organization can solve with the help of digital signatures, a majority of organizations are adopting the benefits of e-signing and shifting towards automated electronic signing.

Listed below are some of the major business organizations that transformed their business processes with the help of automated e-signing of Web-e-Sign, a smart e-signing solution by Webtel.

1. Panasonic Holdings Corporation

Being one of the largest global consumer electronics manufacturers with a substantial market share in India, Panasonic surely has a fair share of documents, forms, and invoices to be authorized. The brand went on a search mission to find a digital signing solution to meet its compliance requirements but ended up facing accuracy and reliability issues. Searching the market but unable to find their ideal bulk e-signing solution, Panasonic approached Webtel for assistance.

On getting satisfactory results from the software and complete assistance from our team, Panasonic stopped their search at Web-e-Sign and incorporated the software into all their bulk e-signing requirements.

2. Imperial Auto Industries

Having started its journey as an automobile equipment manufacturer back in 1966, Imperial Auto Industries is the largest integrated manufacturer and assembler of fluid transmission products in India.

Being an active user of Webtel ERP solution and satisfied with our services, the Imperial Auto team approached us to seek a solution for their bulk e-signing requirement without searching elsewhere. Our team assisted them with the installation of the software, which in turn made the functioning of their management processes a lot easier.

3. Vectus Industries Ltd

With a nationwide presence and over 30 years of experience, Vectus Industries Ltd is one of the leading water tank manufacturers in India. Having a significant presence in the industry, there are times when the company has to face certain hardships in terms of authentication and approval of all the documents and receipts. Manually signing off these documents is not a feasible option, so the management team of Vectus approached Webtel for Web-e-sign as a bulk e-signing solution.

Vectus Industries, impressed by the performance and services of Webtel, made another significant addition to our list of satisfied clients.

How can you transform your business with the benefits of e-signing?

It is evident how automated digital signatures are a necessity for organizations and how businesses can transform their business processes with the benefits of e-signing. The challenge is to find the best e-signing solution for your business that integrates smoothly with your business processes and fits the requirements of your business.

Web-e-Sign by Webtel is the solution you need to fulfill all your bulk e-signing requirements. With the help of smart features like collaboration advantage, auto intelligence, web interface, log reports, seamless ERP integration, and enhanced security tools, Web-e-Sign aligns perfectly with all your business software and resources, making the process of bulk e-signing quick and secure.

Conclusion

E-signing is essential for your business to back its bulk-signing requirements, facilitate a smooth flow of business activities, and help you fulfill your statutory requirements. As a measure to enable hassle-free and seamless bulk signing, an automated digital signing solution is required.

Web-e-Sign is a bulk e-signing solution by Webtel that makes the digital signing process easy for your organization. With the help of smart accessibility and security features, Web-e-Sign stands as the best digital signing solution for businesses that want hassle-free business processes.